Last Updated: May 30, 2026

This Privacy Policy explains how the Examination Management System portal collects, uses, stores, and protects information submitted by students, faculty members, administrators, and other authorized users of this website. Educational portals are expected to clearly explain what data is collected, why it is collected, how it is protected, and how it may be shared for legitimate academic or administrative purposes. [web:71][web:73][web:74]

1. Information We Collect

We may collect personal, academic, and technical information including name, registration number, roll number, email address, mobile number, date of birth, course details, uploaded documents, login credentials, examination records, IP address, browser information, and session details required for portal operations. Privacy guidance for educational services recommends transparency around what personal data is collected and the purpose of collection. [web:71][web:73][web:78]

2. How We Use Information

The information collected through this portal is used for student verification, registration, authentication, OTP validation, examination form processing, document verification, admit card generation, result publication, communication, audit, and related academic or administrative services. Educational service privacy guidance emphasizes that student data should be used only for legitimate educational and administrative purposes. [web:72][web:74]

3. Legal and Administrative Purpose

Information may be processed and retained as necessary to meet institutional, examination, audit, record-keeping, compliance, and legal obligations. Data privacy guidance for educational institutions highlights purpose limitation, retention control, and lawful processing as important obligations. [web:71][web:78]

4. Data Security

We take reasonable technical and administrative safeguards to protect user data from unauthorized access, misuse, disclosure, loss, alteration, or destruction. Educational privacy guidance stresses the use of authentication, encryption, access control, and reasonable security practices to protect student information. [web:71][web:66][web:79]

5. Login, Password and OTP Security

This portal may use password protection, session handling, and OTP-based verification for account security. Users are responsible for keeping their login credentials confidential and for avoiding unauthorized sharing of access. Acceptable use guidance for educational platforms commonly requires strong passwords, credential confidentiality, and prompt reporting of suspicious activity. [web:72]

6. Document Uploads

Documents uploaded by users, including identity proof, academic certificates, photographs, signatures, and related examination documents, are used only for verification, record processing, and official institutional purposes. Educational privacy guidance recommends restricting the use of uploaded records to clearly defined purposes. [web:71][web:74]

7. Sharing of Information

Personal information will not be sold for commercial purposes. Information may be shared only with authorized institutional departments, examination authorities, affiliated bodies, service providers acting under institutional direction, or government authorities where required for verification, compliance, or lawful obligations. Educational privacy guidance warns that third-party data use should be clearly limited and disclosed. [web:71][web:63]

8. Cookies and Technical Logs

The portal may use session cookies, authentication tokens, and server logs to maintain secure access, monitor usage, troubleshoot technical issues, and support audit requirements. Standard privacy policy guidance recommends disclosing cookies, log files, and technical tracking information used by websites. [web:73][web:76]

9. User Rights and Accuracy

Users should ensure that all submitted information is accurate, complete, and updated. Privacy guidance for educational institutions commonly recognizes user interests in accessing and correcting inaccurate personal information where applicable. [web:71][web:78]

10. Retention of Records

Data may be retained for as long as required for academic records, examination history, institutional administration, legal compliance, and audit requirements. Retention tied to a defined purpose is a common privacy principle in education-related data handling. [web:71][web:78]

11. Policy Updates

The institution may update this Privacy Policy from time to time. Revised versions will be posted on this page, and continued use of the portal after publication of changes will indicate acceptance of the updated policy. Privacy policy templates commonly include a change-notice clause and publish updates through the same page. [web:73][web:76]

12. Contact

For privacy-related concerns, users should contact the portal administrator, examination branch, or other official institutional contact channels made available on the website. Standard privacy policies generally include clear contact details or a contact route for privacy concerns. [web:73][web:74]